{"id":2674,"date":"2020-03-18T10:07:53","date_gmt":"2020-03-18T14:07:53","guid":{"rendered":"https:\/\/www.kinessor.com\/teletravail-9-facteurs-a-considerer-pour-collaborer-a-distance\/"},"modified":"2020-03-23T09:18:24","modified_gmt":"2020-03-23T13:18:24","slug":"remote-work-9-factors-for-effective-collaboration","status":"publish","type":"page","link":"https:\/\/www.kinessor.com\/en\/remote-work-9-factors-for-effective-collaboration\/","title":{"rendered":"Remote work: 9 factors for effective collaboration"},"content":{"rendered":"

[vc_row css=”.vc_custom_1584711139617{padding-bottom: 20px !important;}” el_id=”#art-collaborer”][vc_column css=”.vc_custom_1504276994647{padding-bottom: 00px !important;background-color: #ffffff !important;}”][vc_column_text css=”.vc_custom_1584969174811{padding-bottom: 45px !important;}”]<\/p>\n

Remote work \u2013
\n9 factors for
\neffective collaboration<\/h1>\n

Successful collaboration with remote workers depends on rules set by the employer.<\/p>\n

First and foremost, remote workers require a healthy work-life balance in order to be as efficient as possible. To this end, organizations need to define how they view and implement remote work.<\/p>\n

[\/vc_column_text][vc_column_text nopadding=”leftright_padding” css=”.vc_custom_1584735688913{padding-top: 20px !important;}”]<\/p>\n

Factors that should be taken into account<\/h2>\n

[\/vc_column_text][vc_services titre_srv=”The type of worker” css=”.vc_custom_1584735708704{padding-top: 10px !important;}”]An efficient remote worker needs to be independent, resourceful, organized, and detail oriented. Distractions, demotivation, and the negative impact of isolation are some of the challenges of working from home.[\/vc_services][vc_services titre_srv=”The kind of work that needs to be done” css=”.vc_custom_1584735731807{padding-top: 0px !important;}”]The employee needs to understand their role and responsibilities. They must also possess the necessary skills to carry out the tasks required of them. The employer must therefore notify remote workers of the control measures in place as well as the criteria used to evaluate their performance and the frequency of these employee evaluations.[\/vc_services][vc_services titre_srv=”Schedule and planning” css=”.vc_custom_1584735749533{padding-top: 0px !important;}”]Remote work requires a fixed routine and schedule. Some employees might find it challenging to keep track of time, which could negatively impact their work-life balance. They might also develop bad habits that can adversely affect their physical and mental well-being: unhealthy diet, sedentary lifestyle, isolation.[\/vc_services][vc_services titre_srv=”Defining and ensuring the quality of deliverables” css=”.vc_custom_1584735770366{padding-top: 0px !important;}”]The employer must define what work needs to be done. They must also manage expectations and set realistic deadlines (ideally via a videoconference followed up with a written communication that will serve a reference for the remote worker). Depending on the nature of the work, the employer should measure success by results, not hours put in. They should also implement quality control measures that are defined and documented, with the use of templates if necessary, and ensure employees comply with these measures. When their deliverables are completed, the employee must specify which individuals are now involved and save any documentation. Employees should also specify where the deliverables are located and ensure that no one is waiting to take over. This will prevent any component of the project at hand from being overlooked.[\/vc_services][vc_services titre_srv=”Communicating information” css=”.vc_custom_1584735797639{padding-top: 0px !important;}”]The organization must review the way it communicates to facilitate interactions between colleagues. They can do this by planning regular discussions (virtual meetings and written communications) to inform team members about updates in the organization and they can implement procedures and adopt policies related to remote work. The organization must develop a work culture that promotes inclusion and healthy internal communication to make sure new remote employees are quickly integrated. Providing the employee with regular feedback will help them adapt to their new position, prevent a feeling of isolation, and maintain their level of motivation. Mechanisms should be implemented to document information and allow workers to access any information they need to fulfill their duties.[\/vc_services][vc_services titre_srv=”IT security, equipment, and material” css=”.vc_custom_1584735840421{padding-top: 0px !important;}”]In order to perform effectively, an employee needs a computer that supports the software\/licences\/applications\/antivirus installed by the employer and required for their tasks. They also need a fast internet connection.<\/p>\n

Today, there are several free applications available for smartphones and tablets that allow employees to scan and tax documents. That means the employer doesn\u2019t need to spend more. Furthermore, companies are becoming increasingly eco-friendly and don\u2019t need to provide employees with a printer unless it is essential to their duties (ex.: printing cheques). If the employer has an IP telephone system, the employee can even manage their calls from their own computer.<\/p>\n

The employer must provide employees with a secured connection so they can access the software and documents they need. This connection must meet security standards established by the company, suppliers, clients, and partners. In addition, the employer\u2019s technical team must make sure to update software and require remote workers to change their passwords on a regular basis.<\/p>\n

Keep in mind that a remote worker must have access to technical assistance 24\/7 to make sure that no matter what their schedule is, their work will not be hindered by technical issues.[\/vc_services][vc_services titre_srv=”Work tools” css=”.vc_custom_1584735864678{padding-top: 0px !important;}”]These are essential to ensuring the remote worker can be as productive and efficient as possible.<\/p>\n

 <\/p>\n

There are several digital collaboration tools available to simplify communications between the office, remote workers, suppliers, and clients. Companies can rely on software to help them manage:<\/p>\n